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Navigating - Working Your Way Around the Portal (as Trainer)

Trainer Dashboard is your Homepage and is what you will see every time you log into your account.

You can see the notification icons on the upper left corner, a group of administration buttons on the upper right corner and the all the outstanding Students' Works to be marked in the middle.

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Rolling down the page, you will see more information regarding your Class Progress, your Support Files and My Credentials sections.

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  1. The notification icons
  2. Administration buttons
  3. Work To Be Marked
  4. Class Progress
  5. Support Files
  6. My Credentials
  7. IVET Knowledge Base

 

Let's discover each of the sessions, starting with the notification icons:

1. The notification icons:

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  • Bell icon: shows a summary of all issues relating to your Trainer Compliance, Students USIs, and Student Enrolments that need to be checked across all your classes.
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    • Trainer Compliance Forms: Keeps you updated about all your trainers' compliance statuses.
    • Student USIs: Student USI issues will be shown in class level. To see further details, you may click on the Manage students button, it will then bring you to the Class Management page.
    • Student Enrolments: If the Students have not started their enrolments 3 days after being invited to the class, the system will also notify you about those in this area.
  • School change request icon: show a summary of Student changes requests statuses and details across all the current classes. Simply click on View Details to see further information or Cancel to cancel the request.

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    You can also click on Add Request to actually add a new request, further details are shown in these articles:

 

2. Administration buttons:

In the upper right corner, you can see the buttons. Please click on the links to better understand the features of each button:

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a) Support Files

b) Evaluation Survey

c) Coordinator Dashboard

d) Account Settings

e) Add Classes

f) Administrate Classes: How to Amend Student Enrolments

Coordinator Dashboard button only appears when Trainer having Dual Coordinator & Trainer Role.

 

3. Work to be Marked

This area shows you a quick summary of all the assessments or observations that your Students have completed and need to be marked across all your classes.

  • Simply click on the Observation tab to view the outstanding observations that need to be marked
  • You can also search by Student, class, unit or task
  • For Assessment, click on Mark Now and the Portal will direct you to the Assessment Marking screen for that specific Student
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  • For Observation, once clicked on Mark Now, the Portal will bring you to all Students' observation list
    Picture22-Mar-19-2025-09-41-48-1144-AMTo discover more about Students' assessments, please visit these articles:
    1. How to use Student Assessments (Comprehensive)
    2. How to view Assessment Files
    3. How to mark Assessments
    4. How to mark a Question
    5. How to view and edit marked Assessments

4. Class Progress

Class Progress section gives you a quick view of your class progress with some important metrics. The classes will be displayed in class level.

  • Color Code: hover your mouse over the information icon to see the description.
  • Search & Filter:

    • The Portal allows you to quickly search for the class you want by class ID or class name.
    • You can also click on the filter icon and choose the field you would like to filter. Simply click on the cross icon to exit filter view.
  • Class Tab Header:
    • On the left-side of the tab, you can find all the class information (course name, course status, class ID, class start date & end date, class name)
    • On the right-side of the tab, you may see some icons & buttons:
       
      • Class status
      • Edit class button: allows you to quick edit class name
      • Notification button: notifies you about the Trainer Forms & Student USI status within the class
      • Go to Class button: brings you to the Class Management page
  • Class Details:
    Click on the arrow and you can see detailed information about your class:
    • Trainer names
    • Total units and Students of the class
    • Number of assessments to be marked
    • Number of observation to be marked
    • Simply click on Go To Student Progress and the Portal will take you directly to the Student Progress screen
 
Picture23-Mar-21-2025-07-12-52-4023-AM5. Support Files
In the Support Files section, you can find material that will support the promotion, planning and delivery of your course.
Simply click on the View button to view the file.
For further information regarding the support files, please visit this article: Support Material
 
 
            

6. My Credentials

This section gives you a summary of all your Trainer Compliance statuses.

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By clicking on the Click to Complete button, the Portal allows you to go directly to the Trainer Credentials screen, where you can start updating your related information.

To discover more about how to update your trainer credentials, please visit this article: Completing Your Trainer Forms



7. IVET Knowledge Base

In the bottom right corner, there is our Knowledge Base chatbot, where you can view articles on how to interact with our Portal, including:

  • Comprehensive Guides: Detailed, step-by-step tutorials to guide you through our Portal features. 
  • FAQs: Quick answers to the most common questions. 
  • Troubleshooting Tips: Effective solutions to address issues independently. 
  • Best Practices: Expert insights to help you get the most out of IVET.