Order Student Books

This article is divided into 4 sections to help you easily navigate the book ordering process. Select the relevant section to:

I. Order Student Books

II. View Previous Order

III. Order History

IV. Unapproved Print Order

I. Order Student Books

1. Navigate to https://myportal.ivetinstitute.com.au/coordinator/control_panel
   If you are in Dual-role, please ensure to click on Coordinator Dashboard
2. In the top, click on the Order Students Books button.
3. Select CLICK TO VIEW THE PARTNERSHIP HANDBOOK. All course order placed by or for your school will appear in this screen, along with corresponding student number estimates (taken from Course Order). You can view the Partnership handbook from the Book Order page. The Partnership handbook contains details of delivery arrangements (when you can expect to receive books depending on when the orders is placed).
4. Click to enter the quantities you wish to order, by course noting these quantities are for course packs which may contain multiple resources.
   Be sure to read the footnotes at the bottom left of the screen.
5. Enter the required quantities against each course, leaving a blank or 0 value for courses you do not need hard copy resources for.You can place and order for any quantities and may return to place additional orders for more copies any time.
6. Once finished, click PLACE ORDER to proceed to the REVIEW step. 
7. REVIEW ORDER pop-up window will be shown as below. Ensure you read all at the REVIEW ORDER stage, and you can also click the link to view the Partnership Handbook.
8. Once reviewed, click PROCEED to progress the order to confirmation stage, or click CLOSE if you wish to cancel the order. 
9. Within the CONFIRM ORDER pop-up window, review all details of the order, including the costs, to ensure its accuracy.
   Ensure you read all notes at the CONFIRM ORDER stage, as once confirmed, the order is considered final and can not be cancelled. Click the text field as shown to enter to Purchase Order number (optional)You can enter a Purchase Order Number, if required by your school, for reconciliation purposes.
10. Click CONFIRM to finalise and place the order or simply click CANCEL if you no longer wish to place the order. 
11. This ORDER is now placed successfully. 
12. A confirmation email will be sent to all listed Coordinators of school, detailing the particulars of the order. It is sent to all Coordinators to avoid any accidental duplication of orders. 

II. View Previous Year Order

1. After finishing your order, you also can click on Previous Year Order to see orders that placed in the past.
2. Then you can see below details:
3. You can click on Current Year Order to get back to the Dashboard:
4. As mentioned earlier, you can return to place further orders anytime you wish, by simply repeating all the steps in this workflow.
   
   

III. Order History

Order history where you can find all your orders.

1. Click on Order History to view:
2. All orders are being shown as below:

IV. Unapproved Print Order

Please note that all orders will be sent through Coordinator's email. There are two places for you to find your Unapproved Print Order:

1. A red dot is being shown when there is an Unapproved Print Order in main Dashboard.By simply clicking on Order Student Books, you can now view all Orders, including unapproved print orders.
2. Unapproved Print Order can also be found in Order History.By simply clicking on the specific DRAFT you wish to edit, the system will bring you to exactly where it is. 
   1. Click on the button Edit & Approve to edit the quantity and approve. 
   2. Enter the quantity that you wish to order or order is good to proceed, then click APPROVE.
   3. Please carefully review your orders as all orders are strictly FIRM SALE, then click PROCEED.
   4. Order confirmation, please click CONFIRM if everything is good at this step.
   5. Order approved successfully will be display at main order dashboard below and the button will disappear.