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How to Use the Text Editor

This article will walk you through the features available in the Text Editor and how to use them to make your content clear, well-structured and organised within the IVET Trainer Portal.

This article is organised into the following sections to help you become familiar with the Text Editor.

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You can use the links below to navigate directly to the section you want to view:

  1. Where to access the Text Editor
  2. How to use the Text Editor Toolbar
    1. Group 1: Editor Controls
    2. Group 2: Text Formatting
    3. Group 3: Content Elements
    4. Group 4: Media Library
    5. Group 5: Paragraph Formatting

 

 

1. Where to Access the Text Editor

As a Trainer, you'll see the Text Editor whenever you're required to enter formatted text within the Trainer Portal.

For example, the Text Editor is available when entering Custom Feedback while marking a student's assessment.

2. How to use the Text Editor Toolbar

The Text Editor provides a range of tools that allow you to create, edit and format your content.

To make the toolbar easier to understand, the available tools have been grouped into 5 categories based on their function. The toolbar includes the following groups:

  1. Editor Controls
  2. Text Formatting
  3. Content Elements
  4. Media Library
  5. Paragraph Formatting

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The following sections explain each toolbar group and the tools available within them.

Group 1: Editor Controls

The Editor Controls provide quick access to commonly used editor functions, including undoing or redoing changes and viewing the HTML version of your content (Source).

Tool Description
Source Displays the HTML source code of your content for advanced editing
Undo Reverses your most recent action
Redo Restores the last action that was undone

 

Group 2: Text Formatting

The Text Formatting tools allow you to customise the appearance of your text and emphasise important information.

Tool Description
Paragraph/Heading Styles Apply paragraph/heading styles, including Paragraph and Heading styles to organise your content
Font Family Select a font for the selected text from the available font options
Font Size Change the size of selected text using the available font size options
Text Color Change the color of selected text
Text Background Color Highlight selected text by applying a background color
Bold Make selected text bold to emphasise important information
Italic Italicise selected text for emphasis
Underline Underline selected text
Strikethrough Display text with a line through it
Subscript Display selected text below the normal text baseline
Superscript Display selected text above the normal text baseline
Remove Format Remove all formatting from the selected text 

 

Group 3:  Content Element

The Content Element tools allow you to add different types of content to your text.

Tool Description
Link Insert or edit a hyperlink to a website or online resource
Image Insert an image by uploading it from your computer or using an image URL
Media Insert media into your content using a supported URL
Table Insert a table to organise information into rows and columns
Horizontal Line Insert a horizontal line to visually separate sections of your content
Special Characters Insert symbols and special characters that are not available on a standard keyboard

 

Group 4: Media Library

The Media Library tools allow you to browse and insert files and images into your content.

Tool Description
Browse Images

Browse previously uploaded images or upload a new image from your computer
Browse Files

Browse previously uploaded files or upload a new file from your computer

A variety of file types are supported, including images, Microsoft Office documents, PDF files, etc.

Note:

  • Images uploaded using Browse Images have a maximum file size of approximately 10 MB.
  • Files uploaded using Browse Files have a maximum file size of approximately 32 MB.

 

Group 5: Paragraph Formatting

The Paragraph Formatting tools help you organise and structure your content, making it easier to read and follow.

Tool Description
Bulleted List Create an unordered list to present related information where the order is not important
Numbered List Create an ordered list to present information in a specific sequence
Decrease Indent Decrease the indentation level of the selected paragraph or list item
Increase Indent Increase the indentation level of the selected paragraph or list item
Block Quote Format the selected paragraph as a block quote to distinguish quoted or highlighted content
Text Alignment Align text to the left, centre, right or justified, depending on the available options

Tips

  • Use headings and lists to organise your content into clear sections.
  • Use tables when presenting structured information.
  • If you copy content from another source, use Remove Formatting to help maintain consistent formatting.

Note: This documents the trainer/full editor options. The student editor has no Image, Media, Browse Images, or Browse Files buttons.