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How to update Student's USI number on Portal?

This article provides instructions for Trainers and Coordinators to update student USI numbers on the Portal. Trainers can update USI numbers for their classes, while Coordinators have broader access to update USI numbers for all active classes.

For Trainers

1. Navigate to the Trainer Dashboard:

https://myportal.ivetinstitute.com.au/trainers/sign_in

2. From the Trainer Dashboard, to access a class, simply click on the arrow next to the class name and select Go to Student Progress.

Classes displayed in purple indicate that related data, such as student USI, student enrolment, school change requests, and assessments to be marked, require review and additional information or editing.

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Or click on the arrow next to the class name and select Go to Class.

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Next, click on "Class Management," as illustrated below.

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3. Then click Student List. In this interface, the yellow alert notification indicates that some Students are experiencing issues with their USI numbers, such as missing USIs, mismatched names or date of birth or invalid USIs.

To update a Student's USI number or edit their first name, last name, or date of birth, click the yellow alert icon next to their name.

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4. Pop-up window will be displayed as shown below.

There are four REQUIRED fields that you must fill out or edit: First Name, Last Name, Date of Birth, and Unique Student Identifier (USI).

Finally, click the Update button to save the information in the Portal.

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For Coordinators

1. Navigate to the Coordinator Dashboard

https://myportal.ivetinstitute.com.au/coordinators/sign_in

If you log in with a Coordinator & Trainer (Dual Role) account, you will see the interface below. The button to switch to the Trainer Dashboard will be located next to the Support Files button in the upper right corner. 

In the Class Index section, you can find all the active classes you have access to. With the Coordinator account, you can access to and update all the USIs of the Students with your school.

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2. From the Coordinator Dashboard, to access a class, simply click on the arrow next to the class name and select Go to Class. Classes displayed in purple indicate that related data, such as student USI, student enrolment, school change requests, and assessments to be marked, require review and additional information or editing.

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3. Once you are in the Class Dashboard, click on Students in the top header bar. In this interface, a yellow alert notification indicates that some students are experiencing issues with their USI numbers, such as missing USIs, mismatched names, or invalid USIs. To update a student's USI number or edit their first name, last name, or date of birth, click the yellow alert icon next to their name.

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4. When you select the student information table, it will be displayed as shown below. There are four REQUIRED fields that you must fill out or edit:

1. First Name

2. Last Name

3. Date of Birth, and

4. Unique Student Identifier (USI)

Finally, click the Update button to save the information in the portal.

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