--- title: How to update Student's USI number on Portal? description: This article provides instructions for Trainers and Coordinators to update student USI numbers on the Portal. Trainers can update USI numbers for their classes, while Coordinators have broader access to update USI numbers for all active classes. --- [Skip to content](https://trainerportal.ivet.edu.au/en/how-to-update-students-usi-number-on-portal-updated#main-content) English Show submenu for translations ![Ivet-Logo\_1.png\]](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Ivet-Logo_1.png?height=45&name=Ivet-Logo_1.png) Open main navigation Close main navigation - English Show submenu for translations - [Go to ivet.edu.au](https://ivet.edu.au/) [Go to ivet.edu.au](https://ivet.edu.au/) IVET Knowledge Base: Your Go-To Resource for information about IVET & Portal Support - There are no suggestions because the search field is empty. 1. [Trainer and VET Coordinator Portal Knowledge Base](https://trainerportal.ivet.edu.au/en?hsLang=en) 2. [Managing Your Class](https://trainerportal.ivet.edu.au/en/managing-your-class?hsLang=en) 3. [Student Enrolment](https://trainerportal.ivet.edu.au/en/managing-your-class?hsLang=en#student-enrolment) # How to update Student's USI number on Portal? ## This article provides instructions for Trainers and Coordinators to update student USI numbers on the Portal. Trainers can update USI numbers for their classes, while Coordinators have broader access to update USI numbers for all active classes. ### For Trainers 1\. Navigate to the Trainer Dashboard: [https://myportal.ivetinstitute.com.au/trainers/sign\_in](https://myportal.ivetinstitute.com.au/trainers/sign_in) 2. From the **Trainer Dashboard**, to access a class, simply click on the arrow next to the class name and select **Go to Student Progress**. Classes displayed in purple indicate that related data, such as student USI, student enrolment, school change requests, and assessments to be marked, require review and additional information or editing. ![Test 131-Dec-02-2024-03-21-43-0716-AM](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%20131-Dec-02-2024-03-21-43-0716-AM.png?width=688&height=283&name=Test%20131-Dec-02-2024-03-21-43-0716-AM.png) Or click on the arrow next to the class name and select **Go to Class.** ![Test 131A](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%20131A.png?width=688&height=283&name=Test%20131A.png) Next, click on "**Class Management**," as illustrated below. ![Test 120-2](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%20120-2.png?width=688&height=282&name=Test%20120-2.png) 3\. Then click **Student List**. In this interface, the yellow alert notification indicates that some Students are experiencing issues with their USI numbers, such as missing USIs, mismatched names or date of birth or invalid USIs. To update a Student's USI number or edit their first name, last name, or date of birth, click the yellow alert icon next to their name. ![Test 128-1](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%20128-1.png?width=688&height=282&name=Test%20128-1.png) 4\. Pop-up window will be displayed as shown below. There are four **REQUIRED** fields that you must fill out or edit: **First Name, Last Name, Date of Birth, and Unique Student Identifier (USI)**. Finally, click the Update button to save the information in the Portal. ![Test 118-2](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%20118-2.png?width=688&height=589&name=Test%20118-2.png) ### For Coordinators 1\. Navigate to the Coordinator Dashboard [https://myportal.ivetinstitute.com.au/coordinators/sign\_in](https://myportal.ivetinstitute.com.au/coordinators/sign_in) If you log in with a Coordinator & Trainer (Dual Role) account, you will see the interface below. The button to switch to the Trainer Dashboard will be located next to the Support Files button in the upper right corner.  In the Class Index section, you can find all the active classes you have access to. With the Coordinator account, you can access to and update all the USIs of the Students with your school. ![Test 130-1](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%20130-1.png?width=688&height=290&name=Test%20130-1.png) 2\. From the **Coordinator Dashboard**, to access a class, simply click on the arrow next to the class name and select **Go to Class**. Classes displayed in purple indicate that related data, such as student USI, student enrolment, school change requests, and assessments to be marked, require review and additional information or editing. ![Test 131-3](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%20131-3.png?width=688&height=296&name=Test%20131-3.png) 3\. Once you are in the **Class Dashboard**, click on **Students** in the top header bar. In this interface, a yellow alert notification indicates that some students are experiencing issues with their USI numbers, such as missing USIs, mismatched names, or invalid USIs. To update a student's USI number or edit their first name, last name, or date of birth, click the yellow alert icon next to their name. ![Test 132](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%20132.png?width=688&height=270&name=Test%20132.png) 4\. When you select the student information table, it will be displayed as shown below. There are four **REQUIRED** fields that you must fill out or edit: 1\. First Name 2\. Last Name 3\. Date of Birth, and 4\. Unique Student Identifier (USI) Finally, click the **Update** button to save the information in the portal. ![Test 133-1](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%20133-1.png?width=688&height=608&name=Test%20133-1.png)   - [Login & Navigation](https://trainerportal.ivet.edu.au/en/login-navigation?hsLang=en#main-content) - [Login & Navigation (as Trainer)](https://trainerportal.ivet.edu.au/en/login-navigation?hsLang=en#login-navigation-as-trainer) - [Login (as Both Coordinator & Trainer)](https://trainerportal.ivet.edu.au/en/login-navigation?hsLang=en#login-as-both-coordinator-trainer) - [Managing Your Class](https://trainerportal.ivet.edu.au/en/managing-your-class?hsLang=en#main-content) - [Creating Classes](https://trainerportal.ivet.edu.au/en/managing-your-class?hsLang=en#creating-classes) - [Naming Your Class](https://trainerportal.ivet.edu.au/en/managing-your-class?hsLang=en#naming-your-class) - [Student Enrolment](https://trainerportal.ivet.edu.au/en/managing-your-class?hsLang=en#student-enrolment) - [Learner Support](https://trainerportal.ivet.edu.au/en/managing-your-class?hsLang=en#learner-support) - [Student Progress](https://trainerportal.ivet.edu.au/en/managing-your-class?hsLang=en#student-progress) - [Course Resources](https://trainerportal.ivet.edu.au/en/course-resources?hsLang=en) - [Delivering Your Courses](https://trainerportal.ivet.edu.au/en/delivering-your-courses?hsLang=en#main-content) - [Activating Units](https://trainerportal.ivet.edu.au/en/delivering-your-courses?hsLang=en#activating-units) - [Delivering Unit Resources](https://trainerportal.ivet.edu.au/en/delivering-your-courses?hsLang=en#delivering-unit-resources) - [Assessments](https://trainerportal.ivet.edu.au/en/delivering-your-courses?hsLang=en#assessments) - [Observations](https://trainerportal.ivet.edu.au/en/delivering-your-courses?hsLang=en#observations) - [Trainer Credentials](https://trainerportal.ivet.edu.au/en/trainer-credentials?hsLang=en#main-content) - [Completing Your Trainer Form](https://trainerportal.ivet.edu.au/en/trainer-credentials?hsLang=en#completing-your-trainer-form) - [Coordinator Overview](https://trainerportal.ivet.edu.au/en/coordinator-overview?hsLang=en#main-content) - [Dashboard Overview](https://trainerportal.ivet.edu.au/en/coordinator-overview?hsLang=en#dashboard-overview) - [Class Dashboard](https://trainerportal.ivet.edu.au/en/coordinator-overview?hsLang=en#class-dashboard) - [Account & Support Settings](https://trainerportal.ivet.edu.au/en/account-support-settings?hsLang=en#main-content) - [Account Settings](https://trainerportal.ivet.edu.au/en/account-support-settings?hsLang=en#account-settings) - [Support Pages](https://trainerportal.ivet.edu.au/en/account-support-settings?hsLang=en#support-pages) - [Engagements](https://trainerportal.ivet.edu.au/en/account-support-settings?hsLang=en#engagements) - [Support](https://trainerportal.ivet.edu.au/en/support?hsLang=en) [![Chill listening crop-3](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Ivet-Logo_3.png?width=30&height=23&name=Ivet-Logo_3.png "Chill listening crop-3")](https://www.ivetinstitute.com.au) RTO: 40548 Copyright © 2026, IVET Group