--- title: How to Change, Add or Remove Trainers description: This guide outlines the process for adding, changing, or removing trainer profiles within the Portal. Please note that this functionality is restricted to coordinators only. --- [Skip to content](https://trainerportal.ivet.edu.au/en/how-to-change-add-or-remove-trainers-updated#main-content) English Show submenu for translations ![Ivet-Logo\_1.png\]](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Ivet-Logo_1.png?height=45&name=Ivet-Logo_1.png) Open main navigation Close main navigation - English Show submenu for translations - [Go to ivet.edu.au](https://ivet.edu.au/) [Go to ivet.edu.au](https://ivet.edu.au/) IVET Knowledge Base: Your Go-To Resource for information about IVET & Portal Support - There are no suggestions because the search field is empty. 1. [Trainer and VET Coordinator Portal Knowledge Base](https://trainerportal.ivet.edu.au/en?hsLang=en) 2. [Coordinator Overview](https://trainerportal.ivet.edu.au/en/coordinator-overview?hsLang=en) 3. [Dashboard Overview](https://trainerportal.ivet.edu.au/en/coordinator-overview?hsLang=en#dashboard-overview) # How to Change, Add or Remove Trainers ## This guide outlines the process for adding, changing, or removing trainer profiles within the Portal. Please note that this functionality is restricted to coordinators only. This article consists of three main parts. For quick access, please use the following links to navigate directly to the desired section. [To Change a Trainer of a Class](https://trainerportal.ivet.edu.au/en/how-to-change-add-or-remove-trainers-updated#Change_Trainer) [To Add a New Trainer](https://trainerportal.ivet.edu.au/en/how-to-change-add-or-remove-trainers-updated#Add_New_Trainer) [To Remove a Trainer from an existing class](https://trainerportal.ivet.edu.au/en/how-to-change-add-or-remove-trainers-updated#Remove_Trainer) To add new Coordinator or change Trainer/Coordinator's current role to another role (Trainer/Coordinator/Dual Trainer-Coordinator), please contact your School Relationship Officer (SRO) or email our Admin Team at admin@ivet.edu.au. \---- To access the Coordinator Dashboard interface, kindly follow the steps outlined below. 1\. Navigate to the Coordinator Dashboard [https://myportal.ivetinstitute.com.au/coordinator/dashboard](https://myportal.ivetinstitute.com.au/coordinator/dashboard) 2\. In the top right corner, click **Administrate Classes** Please note that the interface below, including the Trainer Dashboard button in the upper right, is only available for Coordinators with a Dual Coordinator-Trainer account. ![Test 102-2](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%20102-2.png?width=688&height=66&name=Test%20102-2.png) For accounts designated for Coordinators only, the interface will be displayed as shown below. ![Test 112-1](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%20112-1.png?width=688&height=122&name=Test%20112-1.png) 3\. Click **Add Change Request** ![Test 113-1](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%20113-1.png?width=688&height=196&name=Test%20113-1.png) ### **To Change a Trainer of a Class** 4\. From the **Select Change Type** menu, click **Change Trainer** if you wish to make a change utilizing existing Trainers. ![Test 69-2](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%2069-2.png?width=688&height=295&name=Test%2069-2.png) **Note:** Changing a Trainer may trigger additional Quality Assurance processes, including the generation of an additional Trainer Credential form (vocational competency matrix). Please allow **48 hours** for this process to be completed. Any such quality assurance processes must be completed and approved before the relevant units can be activated by the replacement Trainer.  5\. Click to choose the applicable change you wish to make from the options in the pop-up menu. [If you need to remove a trainer from a class, please click this text and refer to Step 17 below.](https://trainerportal.ivet.edu.au/en/how-to-change-add-or-remove-trainers-updated#Step17) ![](https://trainerportal.ivet.edu.au/hs-fs/hubfs/image-png-May-09-2024-09-52-11-6751-AM.png?width=688&height=294&name=image-png-May-09-2024-09-52-11-6751-AM.png) 6\. Click to select the applicable Trainer you wish to assign to the class from the drop down menu. ![Test 70-1](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%2070-1.png?width=688&height=296&name=Test%2070-1.png) 7\. Click to select the applicable class from the drop-down menu. ![Test 71](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%2071.png?width=688&height=296&name=Test%2071.png) 8\. Click to select the existing Trainer you wish to remove from the class. ![Test 72](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%2072.png?width=688&height=296&name=Test%2072.png) ***Note:*** A pop-up message will appear to alert you to any impacts the proposed changes will have on the class. 9\. Once you have reviewed this information, and you wish to proceed, click "**I** **confirm I have read and understood the details above \***"  ![Test 73-1](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%2073-1.png?width=688&height=296&name=Test%2073-1.png) 10\. To complete the change, simply click **Submit**, or otherwise, click **Cancel**. ![Test 74-1](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%2074-1.png?width=688&height=296&name=Test%2074-1.png) **Tip:** You can also switch Trainers between classes of the same course using these new functions. ### **To Add a New Trainer** 11\. Follow Steps 1-3 above 12\. From the **Select Change Type** menu, click **Add New Trainer** ![Test 75](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%2075.png?width=688&height=294&name=Test%2075.png) 13\. Click to enter the new Trainer's details in each of the mandatory fields as noted **\***. ![Test 76](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%2076.png?width=688&height=296&name=Test%2076.png) 14\. Click to select the classes the new trainer is intended to be added to. ![Test 77](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%2077.png?width=688&height=294&name=Test%2077.png) 15\. Once you have made all selections, completed all details, and reviewed the contents of any pop-up messages, click **I confirm I have read and understood the details above** ![Test 78-1](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%2078-1.png?width=688&height=296&name=Test%2078-1.png) 16\. Click **Submit** to finalize, or otherwise, click **Cancel**. ![Test 79-1](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%2079-1.png?width=688&height=296&name=Test%2079-1.png) **Note:** Adding a new Trainer will require IVET to add them to its database and will trigger Quality Assurance processes, including the generation of a Trainer Credential form. Please allow 48 hours for this process to be completed. Any such quality assurance processes must be completed and approved before the relevant units can be activated by the new Trainer. ### To Remove a Trainer from an existing class 17\. Follow Steps 1-4 above 18\. Click to select the existing Trainer you wish to remove from the class (1) 19\. Click to select class to remove Trainer who was chosen from (2) 20\. Add comment (if any) (3) 21\. Once you have reviewed this information, and you wish to proceed, click "**I** **confirm I have read and understood the details above\*"** (4) 22\. Click **Submit** to finalize, or otherwise, click **Cancel**. ![Test 119-1](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Test%20119-1.png?width=688&height=302&name=Test%20119-1.png) - [Login & Navigation](https://trainerportal.ivet.edu.au/en/login-navigation?hsLang=en#main-content) - [Login & Navigation (as Trainer)](https://trainerportal.ivet.edu.au/en/login-navigation?hsLang=en#login-navigation-as-trainer) - [Login (as Both Coordinator & Trainer)](https://trainerportal.ivet.edu.au/en/login-navigation?hsLang=en#login-as-both-coordinator-trainer) - [Managing Your Class](https://trainerportal.ivet.edu.au/en/managing-your-class?hsLang=en#main-content) - [Creating Classes](https://trainerportal.ivet.edu.au/en/managing-your-class?hsLang=en#creating-classes) - [Naming Your Class](https://trainerportal.ivet.edu.au/en/managing-your-class?hsLang=en#naming-your-class) - [Student Enrolment](https://trainerportal.ivet.edu.au/en/managing-your-class?hsLang=en#student-enrolment) - [Learner Support](https://trainerportal.ivet.edu.au/en/managing-your-class?hsLang=en#learner-support) - [Student Progress](https://trainerportal.ivet.edu.au/en/managing-your-class?hsLang=en#student-progress) - [Course Resources](https://trainerportal.ivet.edu.au/en/course-resources?hsLang=en) - [Delivering Your Courses](https://trainerportal.ivet.edu.au/en/delivering-your-courses?hsLang=en#main-content) - [Activating Units](https://trainerportal.ivet.edu.au/en/delivering-your-courses?hsLang=en#activating-units) - [Delivering Unit Resources](https://trainerportal.ivet.edu.au/en/delivering-your-courses?hsLang=en#delivering-unit-resources) - [Assessments](https://trainerportal.ivet.edu.au/en/delivering-your-courses?hsLang=en#assessments) - [Observations](https://trainerportal.ivet.edu.au/en/delivering-your-courses?hsLang=en#observations) - [Trainer Credentials](https://trainerportal.ivet.edu.au/en/trainer-credentials?hsLang=en#main-content) - [Completing Your Trainer Form](https://trainerportal.ivet.edu.au/en/trainer-credentials?hsLang=en#completing-your-trainer-form) - [Coordinator Overview](https://trainerportal.ivet.edu.au/en/coordinator-overview?hsLang=en#main-content) - [Dashboard Overview](https://trainerportal.ivet.edu.au/en/coordinator-overview?hsLang=en#dashboard-overview) - [Class Dashboard](https://trainerportal.ivet.edu.au/en/coordinator-overview?hsLang=en#class-dashboard) - [Account & Support Settings](https://trainerportal.ivet.edu.au/en/account-support-settings?hsLang=en#main-content) - [Account Settings](https://trainerportal.ivet.edu.au/en/account-support-settings?hsLang=en#account-settings) - [Support Pages](https://trainerportal.ivet.edu.au/en/account-support-settings?hsLang=en#support-pages) - [Engagements](https://trainerportal.ivet.edu.au/en/account-support-settings?hsLang=en#engagements) - [Support](https://trainerportal.ivet.edu.au/en/support?hsLang=en) [![Chill listening crop-3](https://trainerportal.ivet.edu.au/hs-fs/hubfs/Ivet-Logo_3.png?width=30&height=23&name=Ivet-Logo_3.png "Chill listening crop-3")](https://www.ivetinstitute.com.au) RTO: 40548 Copyright © 2026, IVET Group